Flooring bid package checklist
Make it possible to identify the right documents, the right scope, and the right deadline without relying on assumptions.
Project and bid information
Include the project name, address or locality, owner or general-contractor reference, and the person coordinating questions. State the bid deadline, time zone, submission format, and the date by which clarifications need to be received.
Explain the expected installation period and whether work is phased. If the start date is not fixed, distinguish the current schedule from a contractual commitment.
Drawings and specifications
Provide the current architectural and finish plans, finish schedule, applicable specifications, and addenda. Identify the revision or issue date used for the package. Include details that affect base, transitions, stairs, recesses, patterns, and interfaces with other finishes.
If a material code in the plan cannot be matched to the schedule, record the question. Where alternates are requested, state whether the alternate changes the product, quantity, installation method, or related preparation.
Boundaries and site conditions
Confirm who is responsible for demolition, adhesive removal, substrate testing, repairs, moisture-related work, leveling, base, and transitions. Identify owner-furnished material and any work assigned to other trades.
Describe known existing conditions and site access restrictions. A bidder should be able to distinguish a verified condition from an assumption or allowance. The scope matrix provides a structure for recording those boundaries.
Commercial and handover requirements
Flag relevant insurance, prequalification, invoicing, closeout, warranty-documentation, and spare-material requirements in the package. Identify project requirements without treating a website checklist as a substitute for the actual subcontract documents.
Check that the document list, revision dates, deadline, and scope references agree. Give bidders one clear route for questions and for receiving subsequent changes.